About Productivity

Being able to do little yet reap a lot is every individual’s ideal work formula. Though not always possible there are some interesting ways this can be achieved to some level of satisfaction for all. Productivity is generally measured by the resulting outcome produced and if this outcome is acceptable then the productivity percentage is deemed acceptable too, therefore understanding the elements that are required are where the answer lies.

Setting daily goals with the main goal always in focus also helps in the effort to keeping things on track and in focus always. It also eliminates the tendency to waste time on processes that will not eventually positively contribute to the goal.

Identifying one’s own peak times for productivity is also another important element to take advantage of. Having the energy to be productive throughout the day is not only unlikely it is also improbable; therefore there is a need to capitalize on the productivity time frame and get as much done within this frame as possible.

Being in a work conducive environment is also something that should be given due consideration as this will directly affect the producing results.

Too many distractions will take the focus of the individual away from completing the tasks according to the pre prepared schedules and thus cause the overall timeline to be disrupted. This could then cause temporary derailment from the overall work schedule towards achieving the goal.

The popular saying that time waits for no man is so true and being disorganized is one way of ensuring failure at every turn. When the element of being disorganized is ever present there is little or no opportunity to be able to focus and identify needs and wants according to their priorities and thus allowing a lot of confusion into one’s daily existence.

I hope that you enjoyed the articles on Time Management this week. This is definitely a subject that I will blog some more on in the future.

Time Management – Goal Setting

Time Management methods most often incorporate some element of the goal setting process, as a key ingredient for overall effective use of time. Whether in the personal or professional realm, goal setting is an important aspect in becoming a productive individual, who effectively manages time.

When speaking of “goals” this term will include any number of specific tasks which need to be completed, from household chores to major business proposals.

Tasks to be performed are referred to as either short, medium, or long term goals, depending on the available time the individual has to complete them.

Short term goals may be thought of as daily goals. These often include everyday chores, as well as projects which need to be completed immediately. In effective time management a list of short terms goals is formulated, and each goal on that list is completed, on a daily basis.

Medium term goals are often goals that need to be completed within one week to one month of time. Depending on the amount of time required to complete the goal, a medium term may be broken up into smaller pieces, to be accomplished daily. For instance, a project which will take 6 to 7 hours to complete can be broken into pieces, requiring only 1 hour per day.

Long term goals can reflect major undertakings, such as obtaining a college degree, building a new home, or any number of other such goals. These goals are broken down into daily, weekly, monthly and even yearly goals.

For instance, to obtain a college degree in 4 years the individual will need to research financial options, register for classes, take and pass specific subjects, complete homework assignments etc… Long term goals are best managed when broken down into small sections, each one a step toward completion of the final goal.

I hope that this article on Time Management – Goal Setting will help you this year and beyond. Have a great new year, and I look forward to engaging with you this year!  www.seo-exec.com

Identifying Obstacles to Effective Time Management

When you first begin to undertake a time management program it is beneficial to record your daily activities for no less than one week. One option for doing this is to keep a journal or notebook with you throughout the day, for the period during which you will be doing the recording.

Using both the front and back of a plain sheet of paper in your journal draw 12 rectangles, several inches wide. (You will have 6 on each side.) Each rectangle will represent an hour of time, in a typical 12 hour day. Label each rectangle with hour increments, such as 700 to 800 am for the first, 900 am to 1000 am for the second, and so on. You will do this every day for one week.

Each block is reserved for you to record the activities that you perform during that specific time period. An example of a block of time could be;

“7:00 to 8:00 am, Monday- Showered. Brushed hair, teeth. Made and ate breakfast. Dressed for work. Applied Make-up. Balanced check book. Drove to the office.”

Make notes as often as you can, and be specific in thedetails that you record.

At the end of the week look back through your journal and make note of any blocks of time that you could have made better use of. Some amount of fun and free time is important to your overall health and well-being, but if you notice that there are continuous blocks of time that are not being managed wisely, this is a good place to start to make some changes in your daily time management habits.

I hope that this article on Identifying Obstacles to Effective Time Management will help you this year and beyond. Have a great new year, and I look forward to engaging with you this year!

3 Simple Tools for Time Management

There are no hard and fast rules about what tools you must own, if you are going to embark on a mission to improve your time management skills. The following simple tools, however, are inexpensive, and can help make the process of tracking, planning and organizing your time easier and less burdensome.

Time Monitor Journal- This resource comes in both the digital and traditional varieties. It is useful in helping you to monitor and record your own use of time, in order to identify key areas for change.

While a special journal is not needed, you may find that a ready-made one saves you time in the long run, by doing the majority of the work for you prior to the actual recording of your activities.

Planner- Available in digital and traditional formats, planners are wonderful for recording goals, making notes, keeping track of appointments and more. A planner is a must have to help you stay organized and on target, when working toward your goals.

Select a planner that allows you enough room to keep track of a number of appointments and daily goals, but that is small enough so that you are able to carry it with you at all times.

Organizer- These can be useful for planning a specific project, or managing a number of projects all at the same time. Digital and traditional versions of project organizers are available that can help you stay on top of the job.

I hope that my 3 Simple Tools for Time Management will help you this year and beyond. Have a great new year, and I look forward to engaging with you this year!